Document Preparation

General Information

Legal instruments such as warranty deeds, quit claim deeds, etc., that convey title from one property owner to a new owner, are usually drafted by attorneys, paralegals or legal secretaries under the supervision of an attorney. The forms used for various types of deeds are available at office supply businesses or online through the State Bar of Wisconsin.

Wisconsin Recoding Requirements - State Statute 59.43

  • There must be a 3" x 3" blank space in the upper right hand corner of the 1st page
  • The document must have a title
  • Pages must be eligible and reproducible. Everything must be clear, large and dense enough to be clear copies when duplicated
  • Grantor, grantee must be plainly identified. Names of all persons signing in any capacity (including notary) must be typed or clearly printed below their signatures
  • Signatures must be notarized. Notary public must sign, date and seal and show the names of the persons who come before him/her. 706.05(2)(b)
  • The legal description must be complete and accurate. Certified survey maps must have a lot number (if any), document number, CSM number, volume and page. 236.43(3), if applicable.
  • Parcel Identification Number must be on the document (example: 50-272-4-37-01-18-15 15-002-02070)
  • A complete return address is required
  • The name of the drafter must be present
  • Wisconsin Department of Revenue Real Estate Transfer Return, if applicable
  • The proper fee must accompany the document

Downloadable Real Estate Forms

https://www.wrdaonline.org/forms

Real Estate Transfer Return (RETR)

https://www.revenue.wi.gov/Pages/RETr/Home.aspx

Fees

The cost to record a real estate document in a county Register of Deeds office will be $30 regardless of the number of pages. 

Real Estate Electronic Transfer Return (RETR)

A Wisconsin Real Estate Electronic Transfer Return, most of the time, must accompany conveyances which are to be recorded in the office of the Register of Deeds. Complete your Wisconsin real estate transfer return electronically online and submit the receipt form with your document for recording. If there are any questions about the electronic transfer return, contact the State Department of Revenue at 608-266-1594.

The Register of Deeds suggests the public contact their attorney if any legal questions arise regarding the completion of their deeds.

We will review your document for these items but the ultimate responsibility for a complete and correct document is yours.